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The FBS website continues to be updated with COVID-19 policies and information related to School Business, as well as our ongoing operations.  Please check the FBS homepage regularly for updates.

Recent posts:

Athletic SCIF Funds – LEAs only

To move these funds from your state bank account the entries should be:

Credit 1-1050-000-000 State Bank account – reducing your state cash

Debit 2/4/8-1050-000-000 Local Bank Account- increasing your local cash

Once the funds are in your local bank account, you can proceed in recording the revenue and expenditures for local PRCs 440 and 441.

If you have questions, please contact Roxane Bernard at roxane.bernard@dpi.nc.gov.

March 2022 Allotment Overdraft Report – JHA356EG – LEAs only

DPI made available your March 2022 Allotment Overdraft (JHA356EG) report in WINSCP, last Wednesday, April 20, 2022.

Please refund any overages by April 27, 2022, with BUD/adjustment entries since it takes two business days to process the entries by April 30, 2022.

DPI will start processing penalties on current year’s state overages as of April 30, 2022.

If you have questions, please contact Roxane Bernard at roxane.bernard@dpi.nc.gov.

Twice a Day BUD/Adjustment Processing – LEAs only

To allow LEAs the opportunity to submit corrections to denied batches, DPI has processed BUD/Adjustment batches twice a day all this fiscal year. Please use the schedule below to determine when to submit new and corrections to denied batches.

Batches received before 6 a.m. are processed in the morning run at 11:30 a.m. The communication forms for DENIED batches only are sent after 11:30.

Batches received before noon are processed in the afternoon run at 3:30 p.m. The communication forms for APPROVED batches for the day (morning and afternoon) and DENIED batches for the afternoon are sent after 3:30.

Contact: Derek Pryor, Salary Analyst, salary@dpi.nc.gov

Summer Reading Camps (PRC 016) Allotments

This week School Allotments provided the second and final installment of PRC 016 funds to eligible Public School Units. There was an allotment of funds earlier in the week, and then a small adjustment processed yesterday evening (4/21) to correct a keying error. At this point in time, all FY 22 PRC 016 funds have been allotted.

If you have a question about your PRC 016 allotment, please contact Melissa Dearman (Melissa.Dearman@dpi.nc.gov).

Final ESSER III – Teacher Bonuses (PRC 203) Allotments

Following the completion of the PRC 203 shortfall survey and the closing of the grant application periods for the grant programs funded from the ESSER III set-aside, School Business has been able to determine the total shortfall for the ESSER III Teacher Bonuses (PRC 203) and to apportion the excess funds available for redistribution.  School Business calculated a proportionate share of the available funding for each PSU that expressed a need for funds via the survey. While we were not able to fund the full shortfall for PSUs based on the total funding available, we have been able to provide funds for almost 3/4ths of the total expressed need.

The additional allotment of funds for PRC 203 are being processed today and should be available for drawdown starting next week. It is anticipated that these will be the final allotments for PRC 203; any remaining shortfall will need to be covered by other funding. As a reminder, these funds will be subject to audit to ensure that all bonuses were provided in accordance with requirements.

If you have questions about the ESSER III Teacher Bonuses, please contact John Keefer (John.Keefer@dpi.nc.gov; 984-236-2453).

EC Reserve Funding Allotments

Section 7.24 of the Appropriations Act of 2021 included a new funding reserve for public school units that experienced an increase in the number of children with disabilities between the April 2021 headcount and the end of the first two months of the 2021-2022 school year. School Business has recently completed the calculations for distribution of these funds, with allotments being processed today (April 22, 2022). These funds will be allotted through PRC 032 and expire June 30, 2022; these funds have the same use rules and period of availability as normal PRC 032 funds. Please note that this reserve is not recurring but was only for FY 2021-22.

If you have a question regarding the calculations or the amounts your PSU received from the EC Reserve, please contact Melissa Dearman (Melissa.Dearman@dpi.nc.gov).

From Federal Programs

Administrative Cap for the ESSER Program

ESSER does not have an administrative cost limit written in law; however, beginning with ESSER I, NCDPI set the direct limit at 2%, in alignment with ESSA Title III and IV.

Going forward, accordance with the ESSER legislation, NC DPI will not impose an administrative cost limit at the LEA level. LEAs may use ESSER program funds only for such administrative costs as are reasonable and necessary to carry out the grant.

Contact: Dr. LaTricia Townsend, Director, Federal Program Monitoring and Support Division

From Transportation

Transportation School Bus Fuel Contingency Requests – LEAs only

Required Submission Due Thursday, April 28, 2022

On Friday April 8th, DPI Transportation Services sent out a form for county school systems to request additional funds due to the extreme cost of diesel fuel for school bus operations. Contingency funding will be offered, to the extent funds are available, to districts that have paid greater than $2.30 per gallon for diesel fuel, based on actual invoices submitted. Please complete the spreadsheet and then submit the spreadsheet, required documentation, and a PDF of the signed request summary page to Jaime.Doran@dpi.nc.govTo be certain that each LEA has considered the situation fully, all counties are required to submit the spreadsheet and signed request summary page regardless of whether they wish to request additional funds.

From Exceptional Children

PRC 029 Updates

Please review your 2021-2022 PRC 029 budget and ensure all funds will be encumbered by June 30, 2022. The original date for reversions was April 1, 2022 with an extended date of no later than April 15, 2022. If your PSU will have an excess of funds, please revert the funds as soon as possible. Please see the attached reversion form.

Note from School Business: The funds must be Expended by June 30, 2022. They are not encumbered and don’t carryover.


PSBCF, NBPSCF, and PSBRRF monthly distribution requests are due April 25, 2022
Details are in the April 1, 2022 newsletter. *

Class Size: PowerSchool report approval, class size affidavit, and individual class size waiver request are due April 30, 2022
Details are in the April 8, 2022 newsletter. *

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